Last updated: May 2023
Certain privacy laws grant individuals rights with respect to their Personal Information, such as the rights of access, correction, deletion, restriction, and portability, among other rights listed below. For purposes of this Data Subject Request Procedure (“Procedure”), “Personal Information” refers to any information that relates to an identified or identifiable natural person. Hazel Technologies, Inc. (“Hazel,” “we,” “us,” or “our”) has implemented this Procedure to address individual requests (“Requests”) to exercise these rights where required and in accordance with applicable law. The Procedure applies to oral, written and electronic Personal Information collected or processed by Hazel. The information subject to this Procedure may apply to individual contacts of customers, potential customers, suppliers or other third parties as well as website visitors, employees and applicants, depending on the individual’s (the “Requestor”) location.
All Requests and information pertaining to the Requests received by Hazel personnel shall be promptly forwarded to the General Counsel’s Office at firstname.lastname@example.org.
Procedure For Responding to Requests
Requests should be handled promptly, and in any event within the time period required by applicable law. If addressing a Request is complex, or if many Requests have been made at the same time, the period of time to respond may be extended in accordance with applicable law.
To ensure that Hazel meets its obligations to respond to Requests in a timely manner, all Requests received by Hazel personnel should be forwarded to the General Counsel’s Office immediately at email@example.com.
While processing the Request, the General Counsel’s Office may reach out to various business units to verify whether Hazel maintains any Personal Information about the Requestor and to provide instructions regarding how to process a Request. For instance, the General Counsel’s Office may reach out to confirm the information on file about the Requestor, and to verify that the information contained within a Request matches information previously provided to Hazel by the Requestor. The General Counsel’s Office also may reach out to instruct business units to begin compiling information pertinent to the Request, such as to map the Personal Information Hazel has on file about the Requestor and which systems that Personal Information may be found in.
To the extent that the General Counsel’s Office reaches out to a particular business unit, all instructions provided by the General Counsel’s Office shall be followed promptly. Once the instructions have been followed, the relevant business representative must confirm with the General Counsel’s Office which steps have been taken and the outcome of those steps.
The General Counsel’s Office will handle the following general steps:
- Provide the Requestor with an acknowledgment of receipt of the Request to the extent required under applicable law.
- Verify the identity of the Requestor, as well as the country or US state of residence of the individual.
- Provide internal instructions to process the Request.
- Communicate with the Requestor about the status or their Request.
- Provide internal instructions for updating internal records to comply with the Request, to the extent necessary.
- Maintain a record about the Request.
Any questions pertaining to Requests should be brought to the General Counsel’s Office.